Frameworks · Artifacts Catalog
Contract-Term Evidence Portability Review
A review of vendor contracts for the terms governing evidence rights, retention, export, and successor-servicer handoff.
Definition and role
What this artifact examines and how it contributes to evidence readiness.
The Contract-Term Evidence Portability Review reads the firm's vendor contracts for evidence portability specifically: what the firm is entitled to under normal operation, under contract termination, and under successor-servicer transition. Most vendor contracts were not drafted with evidence portability as a primary consideration; the review surfaces the gaps between what the firm assumed and what the contract actually says.
Evidence reviewed
The evidence categories this artifact examines.
- Per-vendor contract-term inventory across data ownership, export rights, and retention windows.
- Termination clauses governing evidence handoff at end of relationship.
- Audit-cooperation terms (whether the vendor must cooperate with regulator examinations of the firm's data).
- Transition-services terms governing successor-servicer evidence handoff.
- Fee structure for evidence retrieval and export, including timeline guarantees.
Evidence question
The practical question this artifact is designed to answer.
Do the firm's vendor contracts permit it to take the evidence with it when the vendor relationship ends – at the fidelity, in the format, and on the timeline a regulator or successor servicer would require?
How it fits in the assessment
How this artifact supports the Evidence Readiness Assessment and connects with the other diagnostic outputs.
The Contract-Term Evidence Portability Review sits alongside the Vendor Evidence Dependency Map. The dependency map says what evidence lives where; the contract-term review says what rights the firm has over it. Together they feed the Evidence Gap Map by surfacing the difference between operational reach (what works today) and contractual reach (what survives a change in relationship).
Related artifacts
Tier 0 · Evidence Posture Snapshot
Request a Tier 0 Evidence Posture Snapshot.
A one-week diagnostic for mortgage servicers, subservicers, TPAs, specialist lenders, and regulated servicing teams assessing whether critical communications and servicing actions can be reconstructed across systems and vendors. Findings are delivered privately. Published research does not publish named-organization conclusions. No product purchase is required.
The Evidence Posture Snapshot is a diagnostic instrument, not a legal opinion or regulatory determination. Your organization should consult its own counsel on regulatory obligations.
We review snapshot inquiries in batches and respond within three business days. Findings are delivered privately and are never published. See the privacy notice for how your information is processed, retained, and shared.